An introduction to event management for community groups
Every year community associations, charities and clubs enlist the help of volunteers to organise a huge range of events. Whether they are to celebrate an occasion, encourage us to take part in an activity, educate us, just for fun and or to fundraise, they all require careful thought and thorough planning. This course is a 3 hour introduction to the world of event management. It will give delegates a basic grounding in the principles of successful event organisation. It is relevant to all types of community events – sports, arts, cultural, hobby, fund raising, historical, and village/parish fetes and fares.
The Event Expert ‘an introduction to event management for community groups is a hands on, high content session designed to give you a good grounding in how design, plan and deliver successful events - on time, on budget, every time. You will get clear, logical, easy to follow advice that you can implement straight away. You will also get reference material, templates, top tips, planning aids and access to our unique 8-stage event planning process. It is the same one I use to run my own events.
The aim of the course is simply to inspire you to deliver great events. As you may already know event management is no soft option and the pressure to deliver is ever present. However, with a little of the right kind of help and a ‘can do’ attitude we can all be great event managers.
We will be covering the ‘how to’ of:
- Delivering your event set against the principals of The Event Expert planning process
Researching and then delivering events your customers actually want
Designing, theming and positioning your event for maximum impact
Project planning, budgeting, recruiting and contracting competent contractors
Selecting, evaluating and planning your venue
Designing an engaging well planned event programme that delegates will love
Encouraging audience involvement and interaction
Achieving great audiences numbers through effective event promotion
Leading and briefing your event team
Delivering a safe well run event and write event risk assessments
And …of course how to deliver a successful event packed full great take away memories
Who should attend?
Anybody involved in organising community events, e.g. Voluntary Groups, clubs and associations, Village and Community Halls, Charities, Town and Parish Councils.
Your event management tutor
Chris Powell, the Director of The Event Expert team, has been designing, planning and delivering events for the past 17 years. He has been a local authority events manager and events director of a range of events and festivals, as well as helping a variety of organisations to deliver their events – as a freelance events manager and coach. Chris passionately believes in the value, importance and tremendous impact that great events can have in our business and private lives and as such has always been happy to help organisations and individuals deliver events they can be proud of.
As an event management trainer and coach, Chris is also employed by a range of organisations and associations to deliver a variety training courses to first time event organisers, right through to experienced event professionals.
With some 500 events successfully completed and over 2000 events managers trained, Chris knows a thing or two about how to deliver successful events. His event management experience covers arts and cultural events, music events, community and major festivals, sports events and business events. He is currently event manager for two business exhibitions (for the third year) with an accompanying conference and speaker programmes and an Enterprise conference. He is also event manager of the Hampshire’s Octoberfest and Works Night Out events. Recent projects have included writing event-planning toolkits for a County Council and the Rugby Football Union, London 2012 event-planning programme for Winchester City Council, Community Games programme for Hampshire County Council. He is author of ‘How to organise successful public events – a practical step by step guide to planning a successful public event’ eBook. In short, he knows about events!
- Welcome, introductions and course objectives
- The world of events
- 8 point event planning guide
- Purpose:Why organise an event, reasons to event, research
- Presentation:Event design and creation, what kind of community event
- Planning:Budgeting, reporting process, booking services / entertainment
- Place:Choosing and evaluating your venue, site plans
- Programme:Designing an interesting and engaging event programme
- Promotion:Creating effective promotional plan
- Production:Delivering your event, operational plans, health and safety,risk assessments, managing your suppliers
- People: leading and briefing your event team
Duration: 3 hours