Balloons over Basingstoke

The Event Expert: Interim Event Management

The Balloons over Basingstoke Festival, based in War Memorial Park is Basingstoke’s biggest and most popular annual event.

The event takes place on the first weekend in August and consists of mass balloon launches, a nightglow, trade and catering village, fun-fair, main arena acts, childrens’ procession, walkabout acts, community music and dance tent and a childrens’ workshop - not to mention some 50,000 visitors too!

Organising this event requires a team effort. Imagine the scenario, that just 4 weeks before the event your assistant gets a new job, leaving you to essentially run the event on your own. Well, this was the situation facing the Balloons over Basingstoke Event Manager. We got a call.

So, how did we help?

The Balloons over Basingstoke Event Manager did not have the luxury of time to train up a new assistant, they needed someone who could hit the ground running, someone to tie up the loose ends, help coordinate the contractors on site and take responsibility for the on-site management and delivery of certain parts of the event.

Fortunately, we’d been in involved in the design and delivery of public events for a number of years and, were familiar with what needed to happen to ensure a safe and successful event. In mid June we joined the festivals event manager and set about coordinating the delivery of the event.

The outcome

A blistering hot spell of weather brought out the public in their thousands!

The event was huge success for all concerned. The festival’s event manager commented of our involvement “Had you not been able to help I would have had a nightmare trying to do it all. I really appreciated having your knowledge and experience to draw on and it was great to work with you”

Andrew Grove, Events Officer, Basingstoke and Deane Borough Council